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Project Administration Coordinator

We are seeking an experienced and highly organised Project Administration Coordinator to provide essential administrative and operational support to our project team.

This role is based onsite in Basildon and requires a confident, proactive individual with strong communication skills and the ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, comfortable working in a fast-paced environment, and experienced in handling project documentation, client communication, scheduling, and internal coordination.

Strong Excel, Microsoft Office, and Adobe skills are essential.

To apply for this role contact please send a covering letter and your CV in the first instance to info@tad-contracts.com

Key responsibilities

Email clients with project details, RAMS, competencies, and key contact information; schedule relevant information into Outlook calendars.
Book travel requirements for project teams, including flights, hotels, and transport.
Acknowledge purchase orders and enhance client communication processes.
Provide after-care support by following up with clients once project works are completed.
Chase suppliers for RAMS and competency documents; liaise with the Health & Safety Manager to ensure ongoing compliance.
Communicate project updates clearly to clients and internally.      
Update and maintain the quote register and other project tracking documents.     
Raise quotations on behalf of the team when they are working onsite.
Follow up with Project Managers to ensure quotations are issued within agreed timeframes.
Print and extract drawings and documentation for larger projects and tenders.
Take accurate minutes during project meetings.                                  
Potential future involvement in project coordination, onsite client meetings.                            
Future opportunities to support management by collating information for LinkedIn posts.

I enjoy working at TAD because it’s a place where teamwork, creativity, and learning are valued, and everyone’s contribution counts.

Jenna Suavi, PA to Directors

I enjoy working at TAD because it’s a place where teamwork, creativity, and learning are valued, and everyone’s contribution counts

Jenna Suavi, PA to Directors